‘Tis the time of year when the kids are sent home with schoolwork, report cards, supplies, and anything else that may have been lingering in their desk or locker. (Hopefully you do not find a nasty, fuzzy green sandwich in your child’s backpack like I did one year. At least I think it was a sandwich?…)
Perhaps I should back up a wee bit… My children come home from school with papers in their backpack on a daily basis. These are forms, weekly correspondences, school newsletters, hot lunch papers and whatever other notices that we need to be informed about. I try to go through these papers as soon as they enter my home otherwise the paperwork can pile up VERY quickly; especially because I have more than one child plus my own mail and work stuff to deal with. The best thing to do is make an action pile for things that need to be looked at and dealt with soon. Another pile for the papers that you need but don’t need to be processed right away. A final pile will be the papers that need to be saved and filed. Here is a more detailed description of the categories of papers that can be placed in a temporary file or pile.
- Take Action/Sign – this file is for forms that need to be signed, permission slips that need to be returned, teacher requests, PTA announcements, and flyers about events that need to be added to your calendar.
- Short-Term Storage – this file is for forms or information that you don’t need to keep forever but will need to refer to at some point in the near future. For example: information on an upcoming field trip that includes a list of what your child is to bring or a flyer on an upcoming school event.
- One per child labeled with the child’s name – this file is for each child’s special papers, progress reports, test scores, awards, certificates, or programs from sports, school plays or musical events.
So now the year is coming to an end and all of the action and short term papers have been dealt with. Now you are left with the keepers or the special papers that you and your child want. What do you do with them?
Here’s what I do…
Below is an example of storage that I bought for my daughter. It is a cute file box that has built in dividers. It actually has 12 for each month of the year. I will use one per year until grade 12; it works out great! And it was only about $15. As you can see in the bottom photo, I put the report cards on the top, then special certificates or awards, schoolwork, memory book and then the favorite art pieces.
I am sure some of you are wondering how it will all fit in there? The key is, every time your child brings home a bunch of artwork, lay them out on the floor and have them choose their favorites. If they want to keep absolutely everything, encourage them to choose their very best ones and take a picture of the others. They may or may not ever look at that photo but keep it for a while just in case.
So far this way of organizing everything is working out fantastically. I have 4 years in there. She does have a few items that do not fit in there and I do not stress about it. That stuff is in a really large envelope beside this box.
Find what works for you and your child. Some people use those plastic totes or hanging files in a box. Some people like to scrapbook while others may want to utilize a binder. It is just one of those things that you have to play with and have fun!