My regular google email

Summer Email Smash

Email is overwhelming at times, isn’t it? And yet we all have it and use it regularly. How can we manage it? Well, this is one of my specialties and I’ll share a few little tips in today’s post.

My regular google email

I don’t like to have a lot of emails in my Inbox; I find it overwhelming because it feels like the emails are stuff that I have to do. I keep all my email inboxes as empty as possible. (I currently have 5 email accounts, 1 I don’t really use and ignore most of the time).

Summer is a great time to start “fresh” for smashing and clearing out those inboxes. At this point, looking back doesn’t matter. We’re setting up a system for moving forward. Here’s some tips to get you started:

First of all…you’re going to be ruthless as you go through email – if you “might need it” – file all of those in 1 folder. You don’t need to separate them out at this point. The search capabilities are stellar. It will find the email you need for you. Just put them all into that ONE FOLDER (call it something like: Maybe June 2012). Put the date on so that you can decide to get rid of it if you haven’t touched it for a year! (Like the boxes in your house).


Once you’ve cleared that out of your inbox (yes, all into one folder if you need to)…THEN set up a schedule and a FEW folders to deal with the day to day. Try to handle them in batches. You need to focus on other work, then focus on emails. Only deal with emails a few times a day; and only deal with emails during that time. Answer the email, create a task or two if you need to and then delete or file right away. It’s the best way to get a lot done in a small amount of time: ONE thing at a time. Focus!

My Yahoo email – used for some personal online stuff
Another thing – don’t worry about the “Read Later” pile. Be realistic. You are NOT going to read them later. You are going to search for the stuff you need on the Internet when you DO have time to do the work/research. Don’t save those emails that you think you’re going to read later. Let them go…it’s hard to do, but you can do it, trust me! 🙂

That’s a very brief how to and it’s how I do it. It’s the method I use to help our clients deal with the overwhelm. I have a few rules & filters set up to handle some of them automatically, but not a lot. At this point, that’s not what you need. You need to think of this stuff as pieces of paper….would you keep all those papers? Likely not.

Sit down for 1 hour this summer (that’s it) and do nothing but delete and file into the ONE folder. On your mark, get set, GO! Blast that email and get control again! 🙂

My SLC business email

 

We offer email cleanup services – we can come to your office (depending on your location) or work with you online to help you get control of your email. Contact us to schedule an appointment.

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